Big E-Z Accounting User Guide

The Budget report allows you to enter budget amounts in column D that can be copied over to all months. You can also change the budget amounts for each month individually. Keep in mind that the Budget only shows Main Category totals and doesn’t display the Subcategory breakdown.

Using the Budget will allow you to view the difference between what you estimate you will spend with the actual amount spent.

The Cash Management report is a manual report. It will help to guide and keep you from spending more than you should. This is very helpful for users that want to keep very close tabs on their money.

You can record amounts on this sheet that have not cleared the bank, keep tabs on money that is earmarked for other purposes (taxes, upcoming payroll, or large expenditures), and determine the actual available balance.

Our Category & Subcategory report shows the year-to-date breakdown of all income and expense Categories, including Subcategories in date order.

Our Chart of ACCOUNTS is a list of ACCOUNTS and Categories available for entering transactions. To make changes to this list go to Manage ACCOUNTS / Categories. Only make changes to ACCOUNTS and Categories with no transactions.

The Control Sheet allows you to check to see if your Balance Sheet and Trial Balance are in balance. If not, go to Lookup / Find Errors to locate ACCOUNT transfer errors and uncategorized transactions.

The Direct Cash Flow report is very useful in managing any organization. It will give you a picture of all money that flowed in and out of the organization. As you can see, the highlighted Net Cash Flow total is equal to the total difference in all your ACCOUNTS for the year.

The General Ledger is the most complete report available; it lists starting and ending balances and all transaction details in between. All of your ACCOUNTS, Categories and Subcategories are listed in detail in date order for each Category.

The Income & Expense report will show you totals for all your Categories for a date range of either one month or the entire year. If you enter a YTD date in F6 and check the box in F7, the amounts shown will be YTD through the date indicated.

Use the Lookup or Category & Subcategory report to see Subcategory details.

The Income & Expense with Budget report is just like the Income & Expense report but includes a comparison of your budget vs. actual amounts.

You can view your monthly, quarterly, and year-to-date totals vs. budget amounts on the Quarterly & Year-End Totals report, as well as percentages of budget, total, and income.

Any gross amounts you put to the Sales (Taxable) Category (for which tax is included) will accumulate and are recorded in the Sales Tax report.

Our Trial Balance is a list of all the credits and debits in this double entry accounting system that proves all your transactions are in balance.

The total of all your debits in column F should equal the total of all your credits in column G, then you know your books are in balance. If it does NOT balance it could be for one of a couple of reasons:

First check for any items that were NOT categorized. Go to Lookup / Find Errors > Uncategorized List and categorize any items listed there.

Second you may have entered only one part of a transfer that involves an ACCOUNT. This may happen if you do a manual transfer to an ACCOUNT set up for importing. Go to Lookup / Find Errors > Transfer List.